The General Data Protection Regulation (GDPR) replaces the current Data Protection Act and becomes effective from 25.5.18. It includes a number of rights for individuals, including:
- The right to be informed about how we collect and process data
- The right to request to see full details of the personal information held
- The right to ask us to stop processing your personal information and delete data
- The right to withdraw consent at any time
- The right to correct personal data if you feel it is inaccurate or incomplete
- What do we do if there’s a data breach?
Who we are
Hands Up for Trad is a registered charity (SC 035 190), Registered office based at McElhinney and Co, 126 Drymen Road, Bearsden, Glasgow, G61 3RB
Hands Up for Trad exists to promote Scottish Traditional Music through information, education and advocacy, through our programme events.
What information do we collect?
What does Hands Up for Trad do with my personal information?
We collect personal data from you where there is a valid legal basis for doing so, such as to fulfil a contract with you or because you have given your consent. If you are purchasing tickets, this information is used to process the transaction and provide you with goods and services. It also allows us to notify you in case of cancellation, postponement or relocation of any events, performances or workshops.
We rely on your consent for our marketing communications. If you wish to hear from us about our Programme and have given us permission to contact you, we will send you information and updates on our work by email. We may also provide you with information on our fundraising work as a charity, including requests for support. We may also send you surveys for market research purposes or events from trusted partners we feel would be of interest to you.
We will only contact you if we have received your permission and you can opt out of receiving communications at any time by contacting firstname.lastname@example.org or by clicking the unsubscribe button at the end of each email communication.
Who we might share your information with?
We never disclose personal data to any third parties This includes mailing, processing orders and card payments, email delivery and website hosting. We also work with a bulk email distributor MailChimp to send out e-newsletters to subscribers. All of our data processors have their own data security processes and protocols in place, in compliance with the Data Protection Act 1998 and GDPR. Our current list of third party data processors includes: MailChimp, Survey Monkey, Eventbrite.
Your data is never sold or shared commercially. It is only ever used by Hands Up for Trad. Our employees are legally obliged to respect the confidentiality of personal data.
How can I access the information about me?
You can make an Access Request for a copy of the personal data that we hold about you. We require proof of identity before we can process this, such as a driving licence. We aim to provide such information within 40 days of the request. Please send to:
Hands Up for Trad
PO Box 3486
You may request that we correct or delete your personal information at any time by contacting: email@example.com
Use of photographs
When a photographer commissioned by Hands Up for Trad is present at any of our events, we may use the resulting images on this website and in marketing materials. Permission to use the images for promotional purposes is requested from the subjects (or their parents/carers) at the time the photographs are taken. However, if you have a valid reason why an image should not be used, please contact us at firstname.lastname@example.org .
You can request the removal of your image at any time by contacting email@example.com, in which case we will endeavour to remove the image where possible. Instances where this might not be possible are on social media if the image has already been shared, or in marketing materials that have already been printed.
Many of the events and information used by Hands Up for Trad may be of interest to children and young people. Children under the age of 14 should request permission from a parent, guardian or teacher before making any type of online enquiry.
We also use tools to monitor the effectiveness of our communications, including website and email tracking. Analytical cookies allow us to record page visits and sources so that we can measure the performance of our sites. We use services Google Analytics (www.google.com/intl/en/policies/privacy), Facebook Pixel (https://www.facebook.com/policies/cookies/) and MailChimp (https://mailchimp.com/legal/privacy/).
What do we do if there’s a data breach?
Hands Up for Trad will review the security of all data. If we are made aware of a breach of data, we will inform the Information Commissioner’s Office and, if required, inform the data subject