This is position is full time, 40 hours per week, although the workload may require additional hours or days, especially during the Festival. The holiday entitlement is 23 days with 5 public holidays.
Application is via a CV and covering letter, please state job title in subject line. The closing date is 5pm, Thursday 28th April. There will be a two stage interview with a short presentation.
Event Co-Ordinator
– Sorting / quantifying enquiries (telephone, email) before allocation amongst the events team
– Development of potential revenue generating events / projects for Summerhall
– Development of key areas, taking advantage of diary white spots
– Administration and Event Support to the General Manager.
– Event owner of allocated events
– Co-ordination of allocated events with client and internal teams (building, technical, cleaning & set up)
– Creating and Administering Event Contracts, Financial Statements & Event Invoices (deposit, pre & post-event) through internal system for allocated events
– Event delivery for allocated events co-ordinating (DM, front of house, box office staff etc)
– Co-ordination with Events Team for Staff Rota requirements where applicable
– Event set up (co-ordination with all teams for room set up, heating and cleaning etc)
– Attendance at and delivery of event information in Tuesday team meetings
– Event schedule creation for allocated events
– Co-ordinating event Box Office Set Ups with Box Office Manager for allocated events where applicable.
– General Event Diary Management
– Internal Meetings (agendas & taking/writing minutes) – a shared responsibility
– Meeting potential clients and costing event enquiries
– Social Media (Twitter and Facebook)
– Daily Box Office cash up & accounts – where appropriate
– Multiple emails account management
Full Person specification available at http://www.summerhall.co.uk/2016/job-opportunity-events-co-ordinator/
Location: Edinburgh City
For further information, please contact recruitment@summerhall.co.uk (recruitment@summerhall.co.uk),
The deadline is Thursday 28 April 2016 at 17:00.