Jazz from Scotland (formerly Scottish Jazz Federation) is looking for an enthusiastic and experienced freelance professional to develop and deliver a number of projects that support the Scottish Jazz sector.
The organisation has just been awarded Creative Scotland funding to deliver the following programme of activity over the next 6-months:
- Young Scottish Jazz Musician of the Year
- Doubletime – Programme of CPD for Scottish Jazz Musicians in partnership with Cultural Enterprise Scotland.
- Online presence of Jazz from Scotland and communication with the sector.
The Project Coordinator will work closely with the Board to implement the activity and develop future strategy for the organisation which will support Scottish Jazz musicians in Scotland and Internationally. The ideal candidate will be a highly organised, motivated individual with a proven track record in creative project management.
Please apply by sending a covering letter and CV to Kim Macari, admin@jazzfromscotland.com by Thursday 20th October 2016, 5pm. Interviews will be held in Glasgow on Wednesday 26th October 2016.
JOB DESCRIPTION
Job Title: Jazz from Scotland Project Coordinator – Freelance
Location: Glow Arts Office, Glasgow.
Responsible to: Board of Directors
Salary: Rate dependent on previous experience. (£100-£150 per day)
Duration: October 2016 to January/February 2017. Flexible working – Approx 1.5 days per week but dependent on needs of project, up to 24 days FTE total. This may be extended if future funding is secured.
Purpose
The post holder is involved in all aspects of day-to-day running and management of the organisation, including but not limited to: event organisation, project management, marketing and PR, budgeting and fundraising.
The Project Coordinator reports directly to the Board, working to their strategy and implementing activity. The Coordinator is not responsible for any staff, but should be able to work as part of a team.
Key Responsibilities
1. Manage the day-to-day running of the organisation, including communicating with the sector and dealing with queries from external personnel and organisations;
2. Plan and coordinate the Young Scottish Jazz Musician Final.
3. Plan and coordinate development opportunities for the sector, e.g. Continuing Professional Development programmes, showcasing opportunities.
4. Act as a point of support and assistance for the Jazz community in Scotland, including liaising with similar organisations, building partnerships and facilitating collaborations;
5. Attend conferences and meetings relevant to the sector;
6. Liaise with the press and the Jazz sector regarding JfS events and opportunities;
7. Oversee updates to the Jazz from Scotland website and communication via social media
outlets;
8. Work with the Board and others on fundraising planning and implementation: including
identifying resource requirements, researching funding sources, establishing strategies to approach funders and sponsors, submitting proposals and administering fundraising records and documentation;
9. Monitoring and Evaluation of projects including completion of End of Project Reporting for funding.
10. Work within set budgets, maintain careful financial records and work with Finance Trustee.
11. Prepare agendas, papers and minutes for, and attend Board meetings;
12. Work with the Board to review activities and draft and implement policies as appropriate;
13. Undertake such other duties as may from time to time be agreed with the Board.
ESSENTIAL
• Excellent communication skills, both verbal and written;
• Excellent interpersonal skills, including strong relationship-building;
• Ability to work under pressure and to meet deadlines;
• Strong administrative, project-management and organisational skills, with ability to prioritise workloads and show excellent attention to detail;
• Ability to think strategically and take initiatives;
• Experience of working with a voluntary board of directors.
• Experienced in the monitoring and evaluation of projects.
• Experience of using Word, Excel and other Microsoft Office software;
• Experience working in and an excellent first-hand knowledge of Scotland’s music community.
• PVG
DESIRABLE
• Knowledge of the UK and International Jazz sector.
• Strong networks within the arts in the UK
• Strong track record of fundraising and budgeting.
• Experience dealing with press and media.