NYCoS is looking for a part-time Administration Assistant to work in our headquarters in Glasgow, 20 hours per week, preferably over 5 days. <\/p>\n
The successful candidate will have had experience of working in an office environment and will possess good written and oral communication skills. Responsibilities include, but are not limited to, reception, administrative and clerical support, mailing, photocopying, order processing and stock management.<\/p>\n
Reporting to the General Manager, the responsibilities of the role include:
\n\u2022 Reception duties
\n\u2022 Processing on-line orders, taking credit card payments and despatching orders
\n\u2022 Stock control and movement of publications, CDs, etc
\n\u2022 Taking on-line membership payments and recording onto database
\n\u2022 Supporting the Chief Executive, maintaining diary and booking meeting rooms
\n\u2022 Ordering stationery and other office supplies
\n\u2022 Sorting and distributing incoming post and sending outgoing post
\n\u2022 Filing, photocopying and printing
\n\u2022 Occasionally take part in the front-of-house duty rota, attending concerts throughout Scotland as required
\n\u2022 Any other reasonable duties deemed appropriate<\/p>\n
Please note this post requires some stock movement. Manual handling training will be provided where required.<\/p>\n
The successful candidate will have:<\/p>\n
Essential
\n\u2022 At least three year\u2019s general office experience
\n\u2022 Ability to communicate effectively on the telephone and in person
\n\u2022 Good IT skills and proficient in the use of Microsoft Excel, Word and Outlook
\n\u2022 Good standard of education (minimum of Scottish Highers)
\n\u2022 Good working knowledge of effective administrative systems and processes
\n\u2022 Ability to work under pressure and handle changing priorities<\/p>\n
Desirable
\n\u2022 Suitable qualification e.g. SVQ2 or NVQ2, in administration or business
\n\u2022 Interest in the Arts<\/p>\n